Our Constitution & Standing Rules
Association for Support and Training of Women Candidates
Organization, Name and Head Office
Article 1. The name of the association is the Association for Support and Training of Women Candidates. The name of this association is referred to as (ka.der) or (KA.DER) in short.
It was found on 4 March 1997, its head office is located in Istanbul.
The Association may establish branch offices, agencies and affiliates across the country or abroad.
The Association's Purpose, Principles and Values
The purpose of this association shall be: to increase the number and ratio of women, who conform to the below mentioned values, in political and public duties as well as in any decision-making mechanisms that were participated in by elections and assignments; to work for the empowerment of democracy and the whole society by ensuring the women to enjoy equal representation.
Members of KA.DER adhere to the following principles in planning, implementing and conducting the activities of the association:
- Having objective stance towards the political parties;
The principle of having objective stance without demonizing one another is binding for the association and its bodies. To achieve its purpose, ka.der takes an objective stance towards every political party, and in this way without being a part of any kind of ideology; it works in all spheres of society for the solution of the issues faced by women. The association shall not serve for any political party, not be affiliate with them and not be integrated into the policies of any political party.
- Complying with the rotation principle;
The rotation principle is applied in the selection of the Board of Directors and Boards of the Branch Offices. Nobody shall continue to be a board member for more than two terms consecutively.
- The Chairperson, Branch Offices and Representative Agencies are not party members; They shall not be members of a political party during their period of office, in line with the principles of impartiality and objective stance.
- Taking decisions by arriving at a consensus;
In taking decisions, it is essential to arrive at a consensus rather than voting. However, voting is resorted in some compulsory contexts. Every effort is made to arrive at a consensus when it is necessary to have a consensus on the basis of the purposes, principles and the values of the association. In situations where no consensus is built, consensus is sought in the higher body and finally in the General Assembly, where the decision is taken by majority of votes, if necessary.
- Promoting volunteerism and solidarity in the activities.
The values, which members of KA.DER adhere to and which is required for the candidates to be supported
- It is required to be a woman; who is aware of her womanhood, who embraces it, who speaks about it, who is responsive about the issues faced by women, who struggles for women to exist as equal citizens in all areas of social life, who attaches importance to women solidarity, who believes that there should be the woman perspective in politics and who maintains an attitude thereof;
- Who works for the ensuring and implementation of legal regulations, which will eliminate all kinds of discrimination and violence against women such as national and international conventions affecting the lives of women, in particular, Convention on the Elimination of All Forms of Discrimination against Women (CEDAW) and who has projects that are innovative and that can carry the community onward;
- Who works for transforming the Secular Republic into a full-fledged democracy and a social law state respecting human rights and who strives for strengthening civil society;
- Who is against all kinds of gender discrimination and inequality, discrimination on account of religion, sect, language, race, ethnicity, sexual orientation, gender identity, age, marital status, disability, who respects human rights and freedoms, environment, who is against all kinds of fanaticism, bigotry, racism, militarism, hate speech, social corruption, violence and war;
- Who is doing politics, as being the true representative of women and people.
- Who is honest and decent citizen.
The Activities for Achieving the Purposes
Article 3. The association conducts the following activities to achieve the above-mentioned purposes;
- In order to inform the women who are voters and raise their awareness about their rights and especially their right to be represented, to organize all kinds of meetings such as courses, training seminars, press-publication campaigns, conferences, congresses, panel discussions, symposiums and panels;
- To conduct activities that encourage women to become members of political parties and to become the candidates for political duties that are participated in by elections, to organize events such as information courses, training seminars and conferences regarding those;
- To strive for women candidates to be nominated by political parties in such electoral circles and in such positions within the lists which give them the chance to be elected; to do all kinds of work for ensuring the election of women;
- To provide women candidates with the support regarding research, public relations and propaganda during election campaigns;
- To cooperate with all ministries, especially the Ministry of Family and Social Policies, the Parliamentary Commission on Women-Men Equal Opportunities and all other relevant commissions, all public and private institutions conducting legal political activities, municipalities, the research and implementation centers on women issues of universities, state institutions and to cooperate with all kinds of associations and foundations, other women and LGBTIQ organizations, with the aim of promoting women's rights and gender equality, in order to increase the rate of representation of women;
- To conduct researches for the activation and development of the activities of association, to exchange information with the organizations like associations, foundations etc. that are doing similar studies in other countries, to organize international seminars and to send representatives to them;
- To organize social events such as exhibitions, performances, concerts, festivals, trips, proms, cocktails and to hold contests, to identify the juries, to award prizes, to participate in competitions, to establish clubs, to establish social and cultural facilities and to furnish them and to establish income generating economic enterprises to operate according to ordinary business principles and to manage and operate them directly or under supervision, in order to create a support fund for women candidates;
- To hold fund raising activities and to accept donations nationally and internationally in case those are compulsory by law and in case the necessary permissions are obtained, to provide all kinds of information, documents, documents and publications necessary for the realization of the purpose, to establish a documentation center, to publish publications like newspapers, magazines, booklets and informative bulletins to be spread among the members and all the other related people in order to announce its works in line with its purposes; to make broadcasting and to publish all kinds of printed publications such as magazines, newspapers, books and to prepare digital materials such as educational videos, cassettes, documentary films, CDs and DVDs in order to publish the images;
- To provide a healthy work environment for achieving the purposes and to supply all kinds of technical tools, instruments, equipment and stationery items;
- To purchase all movable and immovable properties needed by the association, to sell them, to rent out or lease them and to maintain the rights in rem on the immovable;
- To establish facilities and foundations by obtaining the necessary permits in case it is compulsory by law, if it is deemed necessary for the achievement of the purposes;
- To engage in international activities, to affiliate with or become member of foreign associations or organizations and to have joint activities or solidarity with them in line with a project or in other appropriate forms;
- To carry out joint projects with the public institutions and organizations in the fields conforming their fields of activity, without prejudice to the provisions of the "Law No. 5072 on Relations of Public Institutions with Associations and Foundations" if it is deemed necessary for the achievement of the purposes;
- To found branch and representative offices where necessary, to create the bodies of branch offices;
- To create platforms for achievement of a common purpose with other associations or foundations, unions and similar non-governmental organizations in the fields that are related to the purpose of the association and are not prohibited by law;
Association's Field of Activity
The association has activities within social environment, within the country or abroad.
Membership and Admission Procedures
Article 4. Any natural or legal entity having legal capacity to act, who is meeting the qualifications stipulated by the Legislation and who accepts to adopt the purposes and principles of the association and to work in this direction, shall be eligible to become a member of this association.
However, natural entities having foreign citizenship should have residence permit in order to become a member. This requirement is not applied in case of honorary membership.
Primary members of the Association are those accepted as members by the founding members and by members of the board upon their application.
The applications for admission shall be made to the Association in a written format and approved by the board of directors in places where there is no branch offices or board of them available. The applications shall be evaluated within a maximum of 30 days and the applicants are informed regarding their acceptance or refusal by a written notification. Following the acceptance of the member, the related info is added to the registry of the association.
Persons recognized by the qualified work in the direction of the Association may be accepted as honorary members by the recommendation of at least three members and by the decision of the Board of Directors.
Political party members cannot be founding members, but they can later become members of the association.
Those who are admitted to the membership at least 60 days before the date of the first assembly meeting of the General Assembly and General Assembly of Branch can become candidates in the selection of the bodies.
Candidates wishing to become members of the Association shall make their applications to the branches if there is any available in the place of habitual residence, if not, to the head office.
Registrations of members of representative agencies are made in head office.
If a new branch is established in a province or district, the copies of members’ records can be transferred from the head office or from the branch office to the newly established branch at the request of the members.
Admission and termination of membership are made by Board of Directors and Board of branch offices. Transactions related to the membership made by the board of branch offices are notified to the head office within thirty days via a written notification.
The General Assembly has the authority to evaluate and decide finally on the appeals and objections raised to the board and disciplinary board regarding their decisions on admission, rejection or termination of membership in disputed cases.
Article 5. Every member is entitled to the right to resign from the membership on the condition that they provide a written notification.
The related procedures are deemed complete upon receipt of member's written notice by the board of directors. Resignation does not cancel the accumulated debts of the member.
Termination of Membership
Article 6. The cases, lead to termination of membership, are as follows:
- Having a behavior contrary to the Association's bylaws and values,
- Avoid doing the assigned tasks continuously,
- Despite written warnings, failing to pay membership fees within six months,
- Failing to comply with the decisions made by the bodies of the Association,
- Unable to fulfill the membership conditions,
If any of the above is detected, the member is referred to the discipline board with the decision of the Board of Directors. The Board of Directors by evaluating the decision made by the disciplinary board on this matter may exclude the member from membership.
The records of the members who are resigned or excluded from the association are erased from the registry book and cannot become a member again without the decision of the board.
Article 7. The bodies of the association are shown below:
Bodies of Head Office
- General Assembly
- Board of Directors
- Supervisory Board
- Disciplinary Board
- Advisory Board
The Bodies of Branch Offices
- General Assembly of Branch Office
- Board of Directors of Branch Office
- Supervisory Board of Branch Office
Article 8. The General Assembly is the highest authoritative decision-making body and consists of members registered at the head and branch offices.
The General Assembly is called by the Board of Directors to the assembly meeting.
Those who have the right to participate in the General Assembly of the association must pay their dues before the General Assembly meeting.
Duties and Authorizations of the General Assembly
Article 9. The following details are discussed and decided by the General Assembly.
- Selection of the bodies of the association
- Amending the association's bylaws
- Evaluation of the reports of the board of directors and supervisory boards and acquittal of the board of directors,
- Evaluation of the budget prepared by the board of directors and approval of the budget with or without making any changes,
- Auditing of the other bodies and if deemed necessary, their exclusion from duties with justified reasons,
- Evaluation and decisions made regarding the appeals against the decisions of the board of directors about the rejection or termination of membership,
- Authorization of the board of directors to purchase the immovable properties required for the association or to sell existing immovables,
- Investigating the regulations to be prepared in connection with the activities of associations by the Board of Directors and approving them with or without making any changes,
- Determination of the wages regarding all kinds of allowances and compensations to be given to the chairperson and members of Board of Directors, who are not working in public institutions, and regarding daily and travel allowances to be given to the members, who are assigned in association's activities,
- The decision of joining and leaving from any federation and to authorize the Board of Directors on this subject,
- The decision of opening of the association's branches and authorization of the Board of Directors on this issue,
- Engagement in international activities, to join or leave the associations and organizations abroad as a member,
- Establishment of a foundation of association,
- Annulment of the association,
- Evaluations and decisions made on the other proposals of the board of directors
- Using the authority and executing all the actions not assigned to any other body, as being the highest executive body of the association,
- Fulfillment of other duties assigned to General Assembly as stated in the Legislation.
General Assembly Meetings
Article 10. Ordinary General Assembly meets up in April once in two years at the date, place and time to be determined by the board of directors.
The general assembly is called by the Board of Directors to the assembly meeting.
If Board of Directors fails to call the General Assembly to the meeting; following the application of one of the members, justice of the peace shall appoint three members to call the General Assembly to the meeting.
Extraordinary Meeting of General Assembly
Article 11. In cases where the Board of Directors or Supervisory board deems it necessary or by the written application of one fifth of the members, General Assembly is called for extraordinary meeting by Board of Directors.
The General Assembly convenes extraordinarily within thirty days.
If Board of Directors fails to call the General Assembly to the meeting; following the application of one of the members, justice of the peace shall appoint three members to call the General Assembly to the meeting. The Extraordinary Meeting of General Assembly shall not replace the ordinary one.
Call for General Assembly Meeting
Article 12. Board of Directors shall arrange the list of members who are entitled to attend the general assembly meeting according to the association's bylaws. Members who are entitled to attend the General Assembly, shall be invited at least fifteen days before the meeting, with the announcement of the day, time, place and agenda of the meeting by at least two of the following methods are used:
- by at least one newspaper or by being posted on the website,
- by written notification,
- by sending a notification to the e-mail address provided by the member of association,
- by sending a message to the contact number,
- by using local broadcast media tools,
and then, invitation process is finalized.
In case the quorum is not present at the first meeting, the day, time and place of the second meeting shall be announced. The time gap between those two meetings shall not be less than seven days, more than sixty days.
If the meeting is adjourned due to a reason other than the absence of quorum, this shall be notified to the members by explaining the reasons of adjournment in accordance with the methods used in the first invitation. The second meeting must be held no later than six months following the date of adjournment. The members are reinvited to the second meeting in accordance with the abovementioned methods and rules.
The General Assembly meeting shall not be adjourned more than once.
Place of Meeting
The general assembly meetings are held in the city where the association's head office is located.
Procedure of the Meeting
Article 14. General Assembly meets up with the absolute majority of the members entitled to attend the meeting or with at least two-thirds of the members present in case of amendments in bylaws or of annulment of the association; in case of the adjournment of the meeting due to the absence of quorum, no quorum shall be deemed necessary for the second meeting. However the number of the members attend this meeting shall not be less than the double of the number of the total members of the Board and Supervisory Board.
A list (attendance sheet) of members who are entitled to attend the general assembly meeting shall be available at the meeting place. ID documents of the members provided by official institutions are checked by the members of Board or by persons authorized by the Board.
Members shall sign the blanks across their names in the list provided by the Board and then enter the place of the meeting. In case the quorum is present, this is recorded by a minute and the meeting shall be commenced by the Chairperson of the Board or a member of the Board of Directors authorized by the chairperson. In case of the absence of the quorum, this is recorded by a minute by the Board of Directors.
Following the commencement, a council committee is formed by selecting a chair, sufficient amount of deputies and secretaries for the meeting.
On the occasion of the election of the organs of the association, the voting members are required to show their ID documents to the council committee and shall sign the blanks across their names in the list.
The administration and the safety of the meeting shall be ensured by the chair of the council committee.
In the General Assembly meeting, only the items on the agenda are discussed. However, it is mandatory to take the necessary matters into consideration for the agenda raised in written notification by one tenth of the members present at the meeting.
Each member has one vote in the general assembly; the members have to vote in person. Honorary members may attend the general assembly meetings but cannot vote. In case that a legal entity becomes a member, the president of this legal entity or the person appointed by the proxy shall vote.
The opinions and decisions taken at the meeting are recorded in a minute and signed together by the chair and the secretaries of the council committee. At the end of the meeting, the minutes and other documents are handed over the chairperson of the board of directors. The chairperson of the board is responsible for the safety of these documents and for delivering them to the newly elected board within seven days.
Voting and Decision Making Procedures of the General Assembly
Article 15. In General Assembly meeting unless a decision taken stating otherwise, selection of the board of directors, supervisory, disciplinary and advisory boards of the association are made by secret voting, and the decisions regarding other matters are made by open voting.
Secret votes are the votes, which are casted by the members who are provided by sealed ballot papers by chair of the meeting and which are collected in a container and are counted at the end of the voting accordingly.
In open voting, the method specified by the chair of the council shall be applied.
General assembly decisions are taken by absolute majority of the members present at the assembly meeting. The decisions regarding the amendment of the bylaws and annulment of the association shall only be taken by two thirds of the members present at the meeting.
Decisions Taken With No Meeting or Invitation
Decisions taken with the written participation of all members without convening and the decisions taken by all the members of the association gathered without complying with the call procedures of the bylaws are valid. Such kind of a decision making process does not replace the ordinary meetings.
Board of Directors
Article 16. The Board of Directors is the decision making, executive and representation body of the association. It consists of 9 primary and 9 substitute members selected from the members of the association by the general assembly.
At the first meeting after the selection of board of directors, it shall make a division of labor with a decision and it assigns the chairperson, secretary general, accountant and members among these 9 primary members.
The primary members having duties in the board cannot be nominated for more than two terms and cannot be elected. This shall not be applied for the members who are able to join the board from the list of substitutes if they do not serve as the primary members in case of their absence during the term.
The person who is elected as chairperson cannot be a member of any political party during the term. Members of the board can be members of a political party.
The membership status of the primary members of the board of directors is suspended if they become candidate for nomination or candidates for a political decision-making mechanism during the general or local elections (to become MP, Mayor, Municipal Assembly member, Provincial General Assembly member, etc.). If the number of members of the board of directors whose memberships have been suspended exceeds the quorum of decision, they are replaced by the members in the substitute list.
Duties and Authorizations of the Board of Directors
The duties of Board of Directors are as follows.
- To represent the association or authorize one of its own members or a third party to represent the association,
- To make transactions related to income and expenses accounts and to prepare and present the budget for the next term to the general assembly,
- To prepare the regulations related to the activities of the association operations and to submit them for the approval of the general assembly,
- To hire the staff to be employed, to employ them with a contract and to terminate the contract when necessary on behalf of the association,
- To purchase immovables, to sell movables and immovables belong to the association, to construct buildings or facilities, to make lease agreements, to have mortgages or to maintain rights in rem in favor of the association, with the authorization granted by the General Assembly,
- To execute the procedures related to opening branches with the authorization granted by the General Assembly,
- To ensure the supervision of the branches of the association and, when it is deemed necessary, to file the board of branch offices to the discipline board on account of justified reasons.
- To ensure the establishment of representative agencies where necessary,
- To execute the decisions taken in general assembly,
- At the end of each year of activity, to prepare a report explaining the balance sheet, income and expense tables and the activities of general assembly and to present it to the general assembly when it convenes,
- To ensure implementation of budget,
- To make decision on the admissions or termination of memberships,
- To make every kind of decision it is authorized to do so for achieving the purpose of the association. To perform other duties assigned by the legislation and to use its authorities.
- To organize and carry out all kinds of activities related to the association in accordance with the provisions of the law, to form necessary bureaus and commissions, to publish manifesto and other publications,
- To file a case on behalf of the association when necessary,
- To file the bodies of branch offices to disciplinary board for termination of their duties in cases they violate the Articles 2 and 3 of the association's bylaws and they have fraudulent financial activities in spite of the written warnings.
The Meetings of Board of Directors
Article 18. The board of directors convenes without a call on the day and time to be decided in advance at the head office of the association or elsewhere decided by the board of directors, as required by the activities of the association, when deemed necessary.
Decisions are taken by arriving at a consensus at meetings and / or at correspondences via email. However, decision by voting is also possible when there is no other choice. In this case, decisions are taken by the absolute majority of the total number of members attending the meeting. If the votes are equal, the vote of the chairperson ensures the majority of votes.
The secretary general prepares the agenda of the meeting. Matters that any of the members presented are also taken into consideration in the agenda.
The chairperson and in the absence of the chairperson, secretary general may convene the board of directors in an extraordinary meeting. In addition, upon request of the two members, the chairperson or secretary general calls the board for the extraordinary meeting.
Completion of Board with Substitute Member
Article 19. If there is a decrease in the number of the primary members of the board due to resignation or other reasons, it is mandatory to call the substitute members for duties respectively relative to the number of the votes they took in the general assembly meeting.
If the number of members of the board of directors falls below the number of six members after the addition of substitute members; the general assembly is called for the meeting within one month by the remaining members of the board of directors or the supervisory board. In case of failure to call to the meeting; upon the application of one of the members, justice of the peace shall appoint three members to call the General Assembly to the meeting.
Those who are in board or supervisory board shall be deemed to be left from their duties in the head office when they are selected for board or supervisory board of branch office.
They are replaced by members in the substitution list.
Duties and Authorities of the Chairperson
Article 20. Those selected as members of the board of directors shall elect a chairperson among themselves by making a division of labor at their first meeting. In case the withdrawal or resignation by the chairperson due to an excuse, the board of directors elects a new chair among themselves.
On the condition that at least three of the members of the board of directors provide a written censure regarding the chairperson, a discussion on this issue shall take place in the first general meeting of the board of directors. If there is a censure by absolute majority of the members, the chairperson is deemed to be withdrawn.
The chairperson represents the association against all kinds of institutions and individuals. The chairperson is the president of all bodies and commissions of the association except the supervisory board. It uses the authorities granted by the board and ensures that the association's activities are carried out on a regular basis.
Duties and Authorities of the Secretary General
Article 21. The duties and authorities of the secretary general, who is elected among the primary members at the first meeting of the board, are as follows;
- To be the president of the board meetings in the absence of chairperson or appointed by the chairperson,
- To assume the authority and duties of the chairperson in cases where the chairperson is absent,
- To execute all kinds of correspondence on a regular basis according to the bylaws, the decisions of general assembly and board of the association,
- To do other works that the board appoints.
- To provide co-ordination among the head office, branch offices and the representative agencies.
Duties and Authorities of Accountant
Article 22. The duties and authorities of the accountant elected among the primary members at the first meeting of the board are as follows;
- To ensure the full and regular collection of the association revenues and membership fees, to take necessary actions for the collection of the receivables, to ensure that the compulsory registries are kept regularly,
- To audit all the expenses to be made on behalf of the association in terms of its compliance with the decisions of association's bylaws, general assembly and board,
- To make expenditures in the amounts to be determined by the board provided that the necessary transactions are completed within one week in case of necessity. To prepare the financial budget to be submitted to the General Assembly,
- To be responsible in the first place of the assets and financial sources of the association and maintain the inventory list updated,
- To perform other duties to be given by the board.
Article 23. The supervisory board shall be elected by the general assembly as containing three primary and three substitute members.
The supervisory board selects its own chair among each other. If there is a decrease in the number of the primary members due to resignation or other reasons, it is mandatory to call the substitute members for the duties respectively relative to the number of the votes they took in the general assembly meeting.
Supervisory Board does audit the activities of the association at least once in a year in line with the procedures and methods defined in bylaws to ensure that whether it makes transactions in line with the conditions of work which are stated as necessary to achieve the purposes in the bylaws, whether it keeps books, accounts and registries duly in line with the legislation and bylaws of the association and it does prepare a report in accordance with the data it collected and present it to the Board of Directors and the General Assembly when it convenes.
The supervisory board, when necessary, calls the general assembly to the meeting.
Article 24. The disciplinary board consists of three primary and three substitute members elected by the general assembly. The disciplinary boards elects its own chair among each other, disciplinary board's members cannot be a member of a political party.
It convenes upon the chair's call. Decisions are taken by the majority of votes.
It convenes within one week to take a decision about the members of the association that violates the provisions of bylaws, upon the names of them are provided with a written notification by Board of Directors.
It notifies the parties to provide their written pleas within 20 days. It evaluates those written pleas. If necessary, verbal defense shall be demanded. It can collect all kinds of evidences about the matter. It shall not take a decision without obtaining written pleas or unless the members avoid providing the written pleas requested.
Disciplinary board shall inform the board of directors regarding the decisions it takes on disciplinary penalties such as:
- Termination of membership
- Dismissal of the member/s of the board of directors
- Dismissal of the member/s of
the board of branch offices.
The appeals are made against the decisions of the disciplinary board to the board and as being forwarded to general assembly in the first meeting to be convened, in written format including justified reasons within seven days following the written notification of the decision. The board of directors shall forward this appeal to the general assembly.
Decision of the general assembly is the absolute decision. Membership rights and obligations are suspended until this decision.
Article 25. Former chairs, chairs of all representative and branch offices (another member of the board of directors appointed by the board of branch in cases where they are not able to attend) are members of the Advisory Board.
In addition to these members, 10 primary and 3 substitute members are elected by voting by the general assembly. In the Advisory Board, the primary members elected by the General Assembly cannot be nominated for more than two consecutive terms and cannot be elected.
The Advisory Board provides opinions and recommendations to the board on strategy and activities in line with bylaws and purposes of the association.
The board of directors shall consider the opinions and recommendations provided by the advisory board.
The Advisory Board convenes at least twice a year; the invitation to the meeting is made by board of directors proving the day, place and time of the meeting.
Advisory board is chaired by chairperson of the board of directors. If necessary, the advisory board is convened by the call of board of directors.
Article 26. Other bodies can also be established in the association.
However, the duties, authorities and responsibilities of the General Assembly and the Supervisory Board can not be transferred to these bodies.
Notifications on the Elected Persons to work in Bodies made to the Administrative Authority
Article 27. Notifications to be made to the Administrative Authority;
Notification on the Conclusions of General Assembly
Within thirty days following the ordinary or extraordinary general assembly meetings, Notification on the Conclusions of General Assembly which is included in Annex-3 of Regulations on Associations, including the primary and substitute members elected to the board of directors and supervisory board and other bodies, shall be communicated to the administrative authority and the branches shall submit the copies of such conclusions to the head office.
In case of amendment of the bylaws made in the General Assembly; Minutes of the General Assembly Meeting and the Finalized Version of The Bylaws of the Association shall be submitted to the administrative authority after all the pages are signed by the absolute majority of the members of the board of directors.
Notification of Immovables
The immovables the Association obtained shall be notified to administrative authority by filling the Immovable Property Declaration in Annex-26 of the Regulations on Associations within thirty days after their registration by certificate of ownership.
Notifications Made on Financial Aids from Abroad
In the case of receiving aid from abroad, the notification on obtaining financial aid from abroad, which is found in Annex-4 of Regulations on Associations, shall be filled in as a copy and notified to the administrative authority and branch offices forward a copy of it to the head office.
It is compulsory to fulfill the notification condition while receiving the financial aid through the banks and before use of it.
Notifications Made on Amendments
When the place of the Association is changed, it should be notified to the administrative authority by filling the form regarding address change in the Annex-24 of Regulations on Associations; and when there is an amendment made on the bodies apart from the general assembly meetings, it should be notified to the administrative authority by filling the form regarding changes in bodies in the Annex-25 of Regulations on Associations within thirty days following those amendments and branch offices forward a copy of these to the head office.
Establishment of the Branch Offices of the Association
Article 28. Branch offices may be opened at the places deemed necessary by the decision of the general assembly. For this purpose, a founders’ council including at least three people authorized by Board of Directors shall provide the highest administrative authority with the notification on establishment of a branch and other necessary documents stated on Regulations on Associations.
It is compulsory for the founders of the branch office to reside for at least six months in the same place where the branch is opened. The founding members elect a temporary board of directors among themselves and submit it to the approval of the board of directors
The temporary board of directors has the duties and authorities of a board until the first primary board of directors is elected according to general provisions, law on associations, bylaws, general assembly decisions, circular, announcements and directives of head office.
Instruction is given by the board of directors to the temporary board of directors whose activities are not in compliance with the provisions above or which are not considered sufficient, to take the branch to the board within one month at the latest.
The temporary board of directors, which does not comply with this, is removed by the board and a temporary board of branch is appointed to make the branch's general assembly.
Duties and Authorities of the Branches
Article 29. The branches are internal organizations of the association that have the duty and authority to perform individual activities in line with the purposes of the association, and that are responsible for their own debts that can occur as a result of its own transactions.
Branch offices shall report a copy of the mandatory notifications within a month and shall report income-expenditure tables and activity info once in three months to the head office.
The Bodies of Branch Offices
Article 30. Bodies of branches are general assembly, board of directors and supervisory board of branch offices.
The duties and authorities of these bodies and other provisions related to the association in this bylaws shall apply also to the branch within the framework of the legislation.
The people who have duties at the board of the directors and supervisory board of the branches are removed from their duties at the branches when they are elected to the head office's board or supervisory board.
Meeting Time and Authorities of General Assemblies of Branches
Article 31. Branches must complete their ordinary general assembly meetings at least two months before the head office's ordinary general assembly meeting and notify the administrative authority and head office of association with the notification on conclusion of general assembly within thirty days after the date of the meeting.
The Ordinary General Assembly of Branches shall be convened every two years, in January, in the place and time to be determined by the Board of Branch.
The Authorities of the General Assembly of Branch Office are;
- General Assembly of Branch consists of members of branch office.
- The general assembly of the branch has all the authorities specified for the branches in the general provisions, law on associations and bylaws. It examines the income and expenditures, activities of the branch, it appoints the responsible bodies or refers them to the court.
- Bodies of the branch office are elected by general assembly of the branch.
- General assembly of branch is called for extraordinary meeting by the board of directors of branch or upon decision of board of directors of branch and the written application of one fifth of the members.
Duties and authorities of Board of Directors of Branch Office
Article 32The establishment, duties and authorities of the board of directors of branch are as follows;
- Board of directors of branch shall be elected by general assembly of branch as including 7 primary and 7 substitute members. Board of directors of branch makes division of labor at its first meeting, and it selects the chairperson, secretary general, accountant and members of the branch.
- Board of directors of branch has the authority specified in the sub articles no. 1,2,4,9,10,11,12,13,14,15 of Article 17 of the bylaws. It represents the association in the region. It conducts the duties to be given by the Head office; it rents the office premise and forms the commissions of the branch.
- The board of directors of branch convenes at any time and frequently as required by the activities of the branch. The quorum of meeting is 1/2 and the quorum of decision is 2/3. Representatives, chairs of branches and board members are entitled to attend board meetings of branches with no right to vote.
- The primary members having duties in the board cannot be nominated for more than two terms and can not be elected. This shall not be applied for the members who are able to join the board from the list of substitutes if they do not serve as the primary members in case of their absence during the term.
- The membership status of the primary members of the board of directors is suspended if they become candidate for nomination or candidates for a political decision-making mechanism during the general or local elections (to become MP, Mayor, Municipal Assembly member, Provincial General Assembly member, etc.). If the number of members of the board of directors whose memberships have been suspended exceeds the quorum of decision,
- They are replaced by the members in the substitute list. The chairperson of branch cannot be a member of a political party during the term. Members of the board can be members of a political party.
- Those who are in board or supervisory board shall be deemed to be left from their duties in the branch office when they are selected for board or supervisory board of head office. These are replaced by the members in the substitute list.
Article 33. The supervisory board of branch shall be elected by the general assembly of branch as containing three primary and three substitute members. Article 23 of the bylaws also can be applied to the supervisory board of branch.
Article 34. The Association may establish representative agencies where necessary by the decision of the General Assembly. The administrative authority shall be notified about the address of the representative office in writing by the person or persons appointed as representative by the decision of the board of directors. Representative agencies cannot be represented at the general assembly of the association.
Branches cannot establish representative agencies. Representatives cannot be members of a political party.
The membership status of representatives shall be deemed to have come to an end if they become candidate for nomination or candidates for a political decision-making mechanism during the general or local elections (to become MP, Mayor, Municipal Assembly member, Provincial General Assembly member, etc.) and a new representative shall be appointed by board of directors.
The representative's term of office is no more than four years from the appointment date.
Article 35. Income Sources of the Association;
- Membership fees and initial entrance fees, which will be determined at the beginning of each financial year by the board,
- Donations and aids willingly made to the association by natural and legal entities,
- Income generated from activities organized by the association, such as tea and dinner organizations, trips, performance, sports competition, concert, ball, events, charity sales, conferences and exhibitions,
- Income generated from the assets of the association,
- Aids and donations made within the country and from abroad,
- Donations and aids to be collected in accordance with the provisions of the legislation on fundraising,
- Income generated from the projects prepared by the association,
- Income generated from commercial enterprises,
- Profits gained from the activities of association made in order to provide the income needed to achieve its purposes,
- Other revenues.
Aid and Cooperation, Procedures of Taking Loans
Article 36. The Association may obtain financial assistance from similar associations, labor and employers unions and professional associations and may provide financial assistance to the mentioned institutions in order to achieve its purposes stated in its bylaws.
It can carry out joint projects with the public institutions and organizations in the fields conforming their fields of activity, without prejudice to the provisions of the "Law No. 5072 on Relations of Public Institutions with Associations and Foundations" if it is deemed necessary for the achievement of the purposes. In these projects, public institutions and organizations can provide in-kind or financial aids up to fifty percent of project costs.
Association's Procedures of Taking Loans
When it is required by the association to achieve the purposes and to conduct the activities, loans can be taken by decision of the Board of Directors. Taking loans can be in form of purchasing goods or services on credits or in cash. However, these cannot be at irrecoverable amounts by the income sources of the association and in a manner that leads financial difficulty for the association.
Registries with the procedures and principles of bookkeeping
In case that associations with branches keep registries on the basis of the balance sheet, the branches of these associations also maintain those on the basis of the balance sheet, irrespective of the conditions stated in the first paragraph. In any case, it is compulsory for that associations and their branches keep the registries with the same procedures.
In case of establishment of the commercial enterprise of the association, bookkeeping is also performed for this commercial enterprise according to the Tax Procedure Law.
Procedures for Registry
The books and records of the association shall be kept in accordance with the procedure and principles specified in the Regulations on Associations.
The Head office and branches maintain the following books, however Receipts Registry, the Stock Book and the Inventory Registry are optional. It is not obligatory to have the ledger (general ledger) approved.
Books to be kept on the basis of the balance sheet and principles to be followed:
- Minute Book: The decisions of the Board of Directors are recorded in this book respectively according to their date and sequence numbers and it is signed by the members that attend the meeting.
- Member Registry: ID information, entrance and exit dates and the amount paid for the membership of members are recorded in this book.
- Document Registry Book: Incoming and outgoing documents are recorded in this book respectively in accordance with their dates and sequence numbers. Incoming and outgoing documents via e-mail will be kept by taking their printouts. Documents prepared in a language other than Turkish are stored in a file alongside with their Turkish translations.
- Stock Book: The date of acquisition and status of the equipment belonging to the association and the places they are used or given to and their removal from the list after the expiration date are recorded in this book.
- Receipt Registry: The serial and sequence numbers of the receipts, the names, surnames and signatures of those who receive these and the dates they take and return these are recorded in this book.
- General Journal, General Ledger and Inventory Book: The procedures of keeping these books and the method of registry shall be conducted in accordance with the principles of the Tax Procedure Law and General Communiqué on Accounting System Application published by the authorization given by law to Ministry of Finance.
Approval of the Books
Before starting to use the books obligatory to be kept in the association, they have to be approved by the directorate of associations or the notary public.
However, the General Journal shall be approved by notary public annually in the last month of the preceding year of use.
Income Statement and Balance Sheet Arrangement
In case the books are kept on the basis of a balance sheet, balance sheets and income tables are prepared based on the General Communiqué on Accounting System Application published by the Ministry of Finance at the end of the year (31 December) and the branches transmit the copies to the head office.
Income and Expenses transactions
Article 38. The income of the association shall be collected with the certification of receipt. If the income is collected via banks, the documents such as the receipt or statement of accounts issued by the bank constitute the certification of receipt.
Association expenses are made with expenditure documents such as invoice, retail voucher, and self-employment invoice.
However, note of expense is prepared for the payments within the scope of Article 94 of Income Tax Law in accordance with the provisions of the Tax Procedure Law. Documents such as the Expense Voucher or the Bank Receipt, which are included in Annex 13 of the Regulation on Associations, shall be used as expenditure documents for payments not included within this scope.
Deliveries of free goods and services to be made by the Association to individuals, institutions or organizations shall be made with in-kind aid document, which is included in Annex-14 of Regulations on Associations. Deliveries of free goods and services to be made to the Association by individuals, institutions or organizations shall be accepted with in-kind aid receipt, which is included in Annex-15 of Regulations on Associations.
Certification of receipts:
The certification of receipt to be used in the collection of the association's revenues are printed in the printing house in the form and size included in Annex-17 of Regulation on Associations, with the decision of the board of directors.
The relevant provisions of the Regulations on Associations are applied in the transactions regarding the printing and control of certification of receipt, obtaining from the printing house, the recording of them in the books, the handover between the former and new accountants and handover of the certification of receipt and using these by the person or persons collecting the income on behalf of the association and handing over those incomes collected.
Certificate of Authority
Except the primary members of the board of directors, the person or persons collecting income on behalf of the association shall be determined by the decision of the board of directors by specifying the period of authorization.
Certificate of Authority, which includes the ID info, signatures and photographs of the persons that collect income and which is included in Annex 19 of the Regulations on Associations, is issued in two copies by the association and is approved by the chairperson of the board of directors of the association. Members of the board of directors may collect income without authorization.
The duration of authorizations shall be determined by the board of directors as a maximum of one year.
The use, renewal, return and other matters related to Certificate of Authority shall be conducted in line with the relevant provisions of the Regulation on Associations.
Retention Period of Income and Expense Documents
Receipts, expenses and other documents used by the association except from the books are kept for five years in accordance with their numbers and dates, with respect to the period mentioned in the legal regulations.
The declaration, which is included in Annex 21 of the Regulations on Associations and which is related to the activities of the previous year and the results of the income and expense transactions of the association, shall be notified to the relevant administrative authority by the chairperson of the association within the first four months of each calendar year after it is approved by the board of directors and one of its copy is sent to the head office without waiting for the duration for the unified declaration form to be prepared.
Maintaining the money of the association
Article 39. The amount of cash to be kept in the association's case is determined by the board. The money that is exceeding this amount or that is came by transfers are deposited into a bank account or bank accounts either in the form of foreign currency account or Turkish Lira account, which is determined by the board on behalf of the association.
In accordance with the decision to be taken by the Board of Directors, bank transactions are executed by circular of signature to be arranged in the notary public.
Use of the Association's Money by Head Office and Branches
Article 40. Head office's revenues like dues, donations and project revenues are used in head office, branch offices' revenues like dues, donations and local project revenues are used in branch offices.
The head office may provide financial support to the branches, which are needed, in accordance of the financial means of the association.
Methods of Internal Supervision of the Association
Article 41. In addition to the internal audits that can be performed by the General Assembly, the Board of Directors or Supervisory Board, audits can also be performed by independent auditing firms.
Audits conducted by the general assembly, the board of directors or independent auditing firms does not remove the obligation of the supervisory board.
The audit of the association is conducted by supervisory board once a year at the latest.
The general assembly or the board of directors may conduct audits or may call independent auditors when deemed necessary.
Amendments in Bylaws
Article 42. Amendments in bylaws can be made by the decision of general assembly.
In order to amend the bylaws in the general assembly, a quorum of two thirds of the members of the association entitled to attend and vote must be present. In case of the adjournment of the meeting due to the absence of quorum, no quorum shall be deemed necessary for the second meeting.
However the number of the members attend this meeting shall not be less than the double of the number of the total members of the Board and Supervisory Board.
Votes of two thirds of the members who attend the meeting entitled to vote are needed for amending the bylaws. Voting for the amendment in the bylaws is made openly in General Assembly.
Annulment of the Association and Methods of Liquidating the Assets
Article 43. The general assembly can always decide to the annulment of the association.
In order to discuss this matter in the general assembly, two thirds of the members entitled to attend and vote shall be present at the general assembly. If the meeting is adjourned due to the absence of the quorum, no quorum is sought for the second meeting. However the number of the members attending this meeting shall not be less than double of the number of the total members of the Board of Directors and the Supervisory Board.
The decision of annulment of the association may be taken only by votes of two thirds of the members.
In the general assembly, voting for decision of annulment is made openly.
When the General Assembly decides to annulment of the association, the cash, assets and rights of the association is liquidated by a liquidation committee consisting the members of the last Board of Directors. This process starts on the date the General Assembly meeting where the decision to annul the association is taken or when the annulment takes place automatically. During the liquidation process, the name of the association is referred as "KA.DER Association for Support and Training of Women Candidates in Liquidation" in all operations of the association.
The liquidation committee is responsible and authorized to liquidate the association's cash, assets and rights from the beginning until the full annulment.
This committee first inspects the association's bank accounts of the association. During the inspection, books, receipts, expenses, deeds, bank accounts and other documents of the association are examined and its assets and responsibilities are collected in a minute. During the liquidation proceedings, the creditors of the association are called, any available assets of the association are liquidated and the creditors are paid. If the association is the creditor itself, the receivables are collected. When all receivables are collected and creditors are paid fully, remaining cash, assets and rights of the association shall be transferred equally to Mor Çatı Women's Shelter Foundation and Association for Supporting Contemporary Life, in case there are legal entities on the date of the liquidation, or shall be transferred to the various democratic and secular women associations fighting for gender equality by the decision of the last board of directors, if it is not possible to decide it in general assembly.
All processes regarding the liquidation are recorded in the liquidation minute and those shall be finalized within three months unless there is an extension provided with justified reasons by administrative authorities.
Following the completion of liquidation and transferring of the money, assets and rights of the association, it is obligatory for liquidation committee to inform the local administrative authorities within seven days in a written format by attaching the liquidation minute.
Members of the last board of directors are responsible for keeping the books and documents of the association as being the liquidation committee. This duty may also be assigned to a member of the board. The period of keeping the books and documents is five years.
Absence of Provisions
Article 44. Concerning the matters not mentioned in the bylaws, provisions of the Law on Associations, Civil Code and provisions of legislation on associations of Regulations on Association and other related legislation shall be applied.
Article 45. Founding members of the association are as follows:
- Fatma Suay Aksoy
- A. Yeşim Arat
- Mevhibe Canan Arın
- Ayşe Ayata
- Şule N. Aytaç
- Ayşegül Baykan
- F. Yıldız Ecevit
- Fatma Nur Ger
- Gül Zeynep Göğüş
- Sündüz Haşar
- Çiğdem Kağıtçıbaşı
- Meryem Koray
- F. Nilüfer Kuyaş
- İnci Zeynep Oral
- Fatma Ceylan Orhun
- Şafak Özsoy
- Hatice Canan Pak
- Şeyda Taluk
- Fatma Şirin Tekeli
Members of Board of Directors
Name, Surname and Signatures
- NURAY KARAOĞLU
- HILAL DOKUZCAN
- FÜSUN SÖKMEZ
- ARZU ÖNER
- AZİMA KOCACIK
- NÜKHET HAYRİYE GÖKALTAY
- NACİYE ÇİDAM
- NURİYE ÇELİK
- SEVAL BOZKURT